Statutory Compliance Management (GST, TDS, Income Tax, ROC)

A single, coordinated engagement covering GST return filing (GSTR-1, GSTR-3B or QRMP, annual GSTR-9), TDS compliance (category-wise deduction, monthly deposit, quarterly returns via Form 24Q/26Q, TRACES reconciliation, Form 16/16A issuance), income tax compliance (advance tax across four instalments, annual return filing, tax audit coordination where applicable), and ROC compliance (Board meetings, AGM, AOC-4, MGT-7/MGT-7A, DIR-3 KYC, and event-based filings). The exact scope is confirmed in a written engagement letter based on your entity type and complexity.

Because they are not actually independent. The same transaction data feeds all four — a sales invoice affects GST turnover, income recognised for tax purposes, and financial statements filed with ROC; a vendor payment affects TDS, the expense claimed for income tax, and possibly GST ITC. A reconciliation error entered once tends to appear in more than one filing. Separate vendors working in isolation rarely catch these cross-stream errors because none of them sees the full picture — PNPC does, because one team manages all four.

We build a single consolidated compliance calendar specific to your entity — mapping every recurring due date (monthly GST, monthly TDS deposit, quarterly TDS return, quarterly advance tax, annual ROC filings) plus event-based triggers (director changes, charge creation) — with internal buffer dates ahead of each statutory deadline. This calendar is maintained and updated for your business specifically, not a generic template.

GSTR-1 reports your outward supplies (sales) for the period; GSTR-3B is the summary return through which tax is actually paid. Both are filed monthly by default. Small taxpayers below the prescribed aggregate turnover threshold can opt into the QRMP (Quarterly Return Monthly Payment) scheme, filing GSTR-1 and GSTR-3B quarterly while still paying tax monthly through a simplified challan. We assess QRMP eligibility and benefit for every eligible client as part of the engagement.

A late fee applies under Section 47 of the CGST Act for each day of delay (subject to the prescribed caps notified from time to time, which can differ for nil returns versus returns with tax liability), plus interest under Section 50 on any tax paid late. Beyond the direct cost, a pattern of late GST filing can also affect your GST compliance rating, which some larger customers and vendors check before extending credit terms or onboarding you as a supplier.

TDS must be deducted at the applicable rate under the relevant provision at the time of payment or credit, whichever is earlier — for payments made up to 31 March 2026 these are the familiar Income Tax Act 1961 references (Section 192 for salaries, 194C for contractors, 194J for professional fees, 194-I for rent, 194H for commission, 194Q for purchase of goods above the prescribed threshold); for payments from 1 April 2026 onward, the Income Tax Act 2025 consolidates these into tabular provisions (broadly Section 392 for salary TDS and Section 393 for other payments, referenced by table item rather than the legacy section number). Rates and thresholds carry forward largely unchanged through this transition — only the citation changes. The deducted tax must be deposited with the government by the 7th of the following month (with a special extended deadline of 30 April for TDS deducted in March). Quarterly TDS returns (Form 24Q for salary, Form 26Q for other payments) then report all deductions for the quarter.

Interest applies for both late deduction and late deposit — historically at 1% per month for late deduction and 1.5% per month for late deposit after deduction under Section 201(1A) of the 1961 Act, calculated from the date it was due until the date actually deposited (the corresponding provision carries forward under the Income Tax Act 2025 for transactions from 1 April 2026; PNPC confirms current applicability and citation at each filing). A late TDS return, separately, attracts a fee historically referenced as Section 234E of the 1961 Act — ₹200 per day of delay, capped at the TDS amount deductible. Persistent short-deduction or non-deduction can also disallow the corresponding business expense.

Advance tax is income tax paid in instalments during the financial year itself, rather than as a lump sum after year-end, for any taxpayer whose estimated tax liability for the year exceeds the prescribed threshold. It is paid across four instalments during the financial year. Because actual income often differs meaningfully from an April estimate — especially for growing or seasonal businesses — the instalment amounts should be recalculated each quarter based on updated financial performance, not fixed once at the start of the year.

Interest applies for deferment of any individual instalment below the prescribed percentage of the eventual tax liability (historically Section 234C of the 1961 Act), and separately if total advance tax paid by year-end falls short of 90% of the assessed tax (historically Section 234B). Both are calculated at the prescribed rate per month or part of a month on the shortfall amount; the equivalent provisions carry forward under the Income Tax Act 2025 for the current assessment cycle.

For companies: AOC-4 (financial statements) and MGT-7 or MGT-7A (annual return, with the abridged MGT-7A available to small companies and OPCs) filed within their respective post-AGM windows, DIR-3 KYC for every director by 30 September, plus event-based filings for director changes, charge creation/satisfaction, or capital alteration. For LLPs: Form 8 (Statement of Account and Solvency) and Form 11 (Annual Return) filed annually regardless of turnover or profitability.

Each late ROC form attracts an additional fee of ₹100 per day of delay, with no statutory cap under Section 403 of the Companies Act as amended. More significantly, if annual returns or financial statements are not filed for three consecutive financial years, every director of that company is automatically disqualified under Section 164(2) — barred from being appointed or continuing as director in any company for five years, not just the defaulting one.

DIR-3 KYC is an annual web-based verification every active DIN holder must complete by 30 September, confirming personal details, mobile number, and email with MCA. Missing it results in the DIN being marked 'Deactivated.' A director with a deactivated DIN cannot sign any MCA form, which can block not just ROC filings but also any urgent corporate action requiring that director's digital signature — including, in some cases, time-sensitive GST or bank-related authorisations that rely on the same signatory.

Yes — the service covers Private Limited Companies, LLPs, partnership firms, and proprietorships, with the applicable compliance streams scoped to the entity type. LLPs and partnership firms do not have ROC filings in the company sense but do have their own registrar filings (Form 8/11 for LLPs) and are still subject to GST, TDS, and income tax obligations in full.

We review the notice to identify the underlying issue — which is often a reconciliation gap rather than a genuine default — draft the response within the statutory response window on the relevant portal (GST portal, TRACES, or the income tax e-filing portal), and file supporting documentation. Where the same underlying issue has triggered notices across more than one compliance stream (for example, a turnover mismatch flagged by both GST and income tax systems), we address the root cause once rather than responding to each notice in isolation.

Tax audit (historically under Section 44AB of the Income Tax Act 1961; carried forward under the renumbered audit provisions of the Income Tax Act 2025) is mandatory once a business's turnover or gross receipts cross the prescribed thresholds under the applicable Act (with a higher threshold available for businesses where cash transactions are limited, subject to the conditions prescribed). We monitor turnover trends throughout the year, flag tax audit applicability well before year-end, and coordinate with the statutory/tax auditor so the audit report is filed alongside the income tax return by the applicable due date.

The Income Tax Act 2025 took effect from 1 April 2026, replacing the Income Tax Act 1961 for transactions from that date. Payments made or credited on or before 31 March 2026 continue to be governed by the 1961 Act's familiar section references (192, 194C, 194J, 194-I, 194H, 194Q, 44AB, 234B, 234C, 234E and others); payments and assessments from 1 April 2026 onward fall under the corresponding provisions of the 2025 Act, which consolidates the roughly 60 separate TDS sections of the 1961 Act into a small number of tabular provisions — broadly Section 392 for salary TDS and Section 393 for other payments to residents and non-residents, each referenced by table item rather than a standalone section number. Rates, thresholds, and the underlying deposit/return mechanics carry forward largely unchanged in this transition — it is a renumbering and consolidation exercise, not a rewrite of TDS or income tax policy. PNPC maintains a cross-reference between the legacy section numbers and their Income Tax Act 2025 equivalents for every compliance stream we manage.

Yes — this is one of the more common reasons businesses engage us. We assess the current filing status across all four streams, identify any pending or in-progress filings with existing vendors, agree a clean handover date, and take over from that point without a compliance gap. Existing vendors are typically retained just long enough to complete any filing already in progress.

Statutory compliance management depends on accurate, timely books — GST returns, TDS returns, the income tax return, and ROC financial statements are all ultimately drawn from the same underlying accounting records. Many clients engage PNPC for both bookkeeping/accounting and statutory compliance management as an integrated engagement, so the two never fall out of sync; the service can also run on top of books maintained by your own in-house team.

Pricing is based on entity type and complexity — number of GST registrations, transaction/invoice volume, headcount for payroll TDS, number of directors, and whether cross-border elements are involved. The exact fee structure is confirmed in a written engagement letter before work begins, typically as a predictable periodic retainer rather than a per-filing fee that creates an incentive to under-scope the work.

Yes. Clients receive a consolidated compliance status report — typically monthly or quarterly per the engagement terms — covering what was filed across GST, TDS, income tax, and ROC, what is due next across the consolidated calendar, and any notices or risk flags outstanding, so management can see the complete compliance position without contacting four different people.

Yes. Each state GST registration is a distinct filing obligation with its own GSTR-1/GSTR-3B cycle, and the consolidated calendar tracks all registrations for the entity together, along with any inter-state ITC or cross-charge considerations between registrations of the same PAN.

PNPC has operating offices in Chennai, Bangalore, Hyderabad, and Dubai. For businesses with cross-border elements, we layer Section 195 TDS with DTAA relief consideration for foreign payments, Form 15CA/15CB coordination, FC-GPR/FC-TRS reporting on the RBI FIRMS portal for FDI transactions, and coordinate with our Dubai team on UAE-side VAT and Corporate Tax obligations — so the India and UAE compliance pictures are managed coherently rather than by two disconnected firms.

Filing software helps prepare and submit a return once the underlying figures are ready — it does not apply professional judgement to which TDS section applies to an ambiguous payment, does not catch a reconciliation mismatch between GST turnover and books, and does not track cross-stream consequences like a deactivated DIN blocking an unrelated filing. Software is a tool within our process; it is not a substitute for the CA review that determines whether the figures going into it are correct.

Yes. The initial health check identifies the full extent of any existing default across GST, TDS, income tax, and ROC, and we propose a regularisation plan — which filings to prioritise, what penalties and interest are likely payable, and in what sequence to bring the business current — before or alongside starting the ongoing managed engagement.

The health check and consolidated calendar build typically take 2–3 weeks, running in parallel with any handover from an existing provider. Businesses with clean existing records and straightforward structures onboard faster; those with backlog or multiple existing vendors to coordinate with should budget more time for a clean transition.

Statutory compliance management is focused on the recurring filing obligations themselves — GST, TDS, income tax return filing, and ROC. Statutory audit and deeper tax planning/structuring advisory are related but distinct services that PNPC also offers, and many clients bundle them together so the underlying data and the filings built on it are handled by one coordinated team.

We work within your existing accounting system — Tally, Zoho Books, QuickBooks, SAP Business One, or similar — alongside the relevant government portals (GST portal, TRACES, income tax e-filing portal, MCA V3). We do not require a system migration purely to take on compliance management.

Because one team manages GST, TDS, income tax, and ROC together, the same reconciliation checks — books to GSTR-2B, TDS ledger to TRACES/Form 26AS, financial statements to GST turnover — are applied consistently before each filing, rather than each provider working from their own copy of the numbers. An error caught during the GST reconciliation, for instance, is corrected once at the source rather than being independently re-entered (and potentially re-introduced) in the TDS or ROC filing.

Yes. While the core engagement is filing-focused, clients frequently raise transaction-specific questions — the correct TDS section for an unusual payment, whether a particular supply is zero-rated, how a new contract should be structured for GST — as part of the ongoing relationship, and we advise proactively where a transaction has compliance implications significant enough to warrant it.

The consolidated compliance calendar is updated to reflect the new registration or director immediately — a new GST registration adds its own GSTR-1/GSTR-3B cycle from its effective date, and a new director triggers the corresponding ROC event-based filing (DIR-12) plus inclusion in the annual DIR-3 KYC cycle going forward.

Separate specialists each do their own narrow slice well, but no one is accountable for your complete statutory position, and cross-stream errors — the kind that only show up when someone checks GST turnover against ROC financial statements, or TDS credits against the income tax return — routinely go undetected until a notice arrives. PNPC has managed compliance across all four streams for businesses since 1986, with offices spanning India and the UAE, giving you one accountable relationship instead of four disconnected ones.